Attendance Policies & Procedures
Kahala Elementary School’s Attendance Policy is implemented to ensure that all students are afforded the opportunity to learn and gain the necessary academic skills to be successful in life. The policy supports our students academically, allows us to be in compliance with the Department of Education (DOE) attendance policy, and ensures we uphold the law regarding mandatory schooling for students.
The warning bell rings at 7:55 a.m. All students must be physically in their classrooms when the 8:00 a.m. bell rings. If a student arrives on campus after 8:00 a.m., he/she is considered tardy and must report to the school office for a tardy slip. It is important to have your child in school by 7:55 a.m. daily.
In case of absence, please follow the following procedures:
- Call the office at 733-8455, ext. 221 when a student is absent.
- Calls should be made each morning of an absence. Calls should be made between 7:30-8:30 a.m.
- Be prepared with the student’s room number, reason for absence, and, if known, expected date of return.
- If a student is enrolled in A+, call 733-8455 ext. 240 and leave a message on the recorder.
- Homework: If a student is absent two (2) or more days, the parent may request to pick up the student’s homework. Requested homework should be ready for pick-up in the office after 3:00 pm on the second day of absence. Call the office first to make sure that the homework is available for pick-up.
- Return to School: If a student is out of school for more than five (5) days, please bring a doctor’s note authorizing student’s return.
- Communicable Diseases: Cases of communicable diseases and pediculosis (also known as ukus or head lice) should be reported immediately.
Chronic absences (the Department of Education defines this as 15 days) negatively impact a student’s learning progress. Therefore, students should not remain at home unless they’re ill. If a student is ill keep the student at home – especially if they have a fever. Do NOT send a sick student to school. We do have a health aide but not sufficient facilities to take care of ill students. Parents will be called to take an ill student home.
For purposes of record keeping, we use the following guidelines to determine attendance.
- Present: A student is physically present in school until at least 11:00 a.m.
- Absent: A student is not physically present in school for at least half of the school day, or a student arrives at school at or after 11:00 a.m.
- Present and Tardy (also referred to as a “late arrival”): A student who arrives at school after attendance has been taken but before 11:00 a.m. will be marked present (and tardy) for the day.
- Early Departure: A student who leaves before the end of the school day will be marked present if the departure is after 11:00 a.m. If, however, the student leaves before 11:00 a.m., the student will be marked absent. A student who returns to school must report to the office for a re-admit slip.
Plan trips to coincide with our school’s scheduled breaks. Time away from class can compromise a student’s academic standing. The school administration does not give approvals for trips planned during school time. Please provide written notice to the teacher and office when a trip is scheduled. Teachers are not required to provide homework and/or make-up work for students away on trips.
Parents/Guardians are encouraged to schedule medical, dental and personal appointments during non-school hours. However, if a child must leave campus early, parent/legal guardian must contact the school office for an early release Off-Campus Pass. Requests may be made with a written note or by contacting school office staff or counselor at 733-8455.
Watch this video for more insight to the importance of regular school attendance.