Parent Handbook » Parent Handbook

Parent Handbook



Kahala Elementary School is a nurturing environment that provides a foundation for continuous personal and academic growth.



The school community will address the diverse needs of all learners and nurture their talents and abilities. The school community will provide standards-based curricular and extra-curricular programs where all learners will be empowered to achieve the schoolwide learner outcomes.



All learners can reach their personal best.



Kahala Elementary School prohibits discrimination in any of its programs or activities based on race, color, national origin, ancestry, religion, sex, age, disability, marital status, or sexual orientation in accordance with state and federal law.



The McKinney-Vento Homeless Education Act (MVA) requires that homeless students have a right to immediate enrollment; continued attendance in School of Origin, if feasible; dispute resolution; transportation to School of Origin, and access to the same services and programs as other students. Brochures will be distributed at the beginning of the school year. Please see our school counselor for more information.



Kahala Elementary School curriculum stresses the development of a strong foundation of skills and content based on state curriculum standards. The Common Core Standards are what the student should know and be able to do. The standards give specifics that help answer the questions “What does good performance look like?” and “How good is good enough?” They represent what is expected of students at benchmark grade levels.


General Learner Outcomes (GLOs) are the over-arching goals of standards-based learning for all students in all grade levels. Observable behaviors, which are demonstrated in daily classroom activities, are evidence of GLOs. Student effort, work habits, and behavior is important and they must be evaluated separately from academic performance in the content areas (in accordance with Board of Education Policy 4501: Assessing/Grading Student Performance).


The six GLOs are:

  • Self-Directed Learner: The ability to be responsible for one’s own learning.

  • Community Contributor: The understanding that it is essential for human beings to

    work together.

  • Complex Thinker: The ability to demonstrate critical thinking and problem solving.

  • Quality Producer: The ability to recognize and produce quality performance and quality


  • Effective Communicator: The ability to communicate effectively.

  • Effective and Ethical User of Technology: The ability to use a variety of technologies effectively and ethically.




Students should sit quietly outside their classrooms before school begins. Students may read, play quiet games, or talk quietly.


Warning bell rings   7:55 a.m. 
Tardy bell rings       8:00 a.m.
Wednesday student dismissal  1:25 p.m.
Monday, Tuesday, Thursday, Friday student dismissal 2:15 p.m.



Adult supervision of students is not provided before or after school. For your child’s safety, please do not allow your child to be left alone on campus before or after school.

Before School: All students who are on campus before 7:35 a.m. should eat breakfast in the cafeteria or wait with an adult outside their classrooms.

After School: All students must vacate the campus by 2:30 p.m. unless they are participating in an after-school program or working with their teachers. Students are not allowed to remain on campus or to be on the playground equipment unless they are with their parents. If students are allowed to walk home or catch the bus, they should do so immediately after school. Students found on campus after 2:30 p.m. will be brought to the office and parents will be contacted by the teacher or an administrator.



Attendance is a key factor in a student’s success at school. All children in Hawaii, ages 5-18, are required by law to attend school. To comply with the School Compulsory Attendance Law, an accurate attendance record of each child will be maintained by your child's teacher. We ask that you support your child’s learning and encourage promptness and daily attendance at school. Please plan vacations and appointments when school is not in session.


For purposes of record keeping, we use the following guidelines from our department’s school information system to determine attendance.

  • Present: A student is physically present in school until 11:00 a.m.

  • Absent: A student is not physically present in school for at least half of the school

    day, or a student arrives at school at or after 11:00 a.m.

  • Present and Tardy (also referred to as a “late arrival”): A student who arrives at

    school after attendance has been taken but before 11:00 a.m. will be marked present

    (and tardy) for the day.

  • Early Departure: A student who leaves before the end of the school day will be

    marked present if the departure is at 11:00 a.m. If, however, the student leaves before 11:00 a.m., the student will be marked absent. A student who returns to school must report to the office for a re-admit slip.

    The warning bell rings at 7:55 a.m. All students must be physically in their classrooms when the 8:00 a.m. bell rings. If a student arrives on campus after 8:00 a.m., he/she is considered tardy and must report to the school office for a tardy slip. It is important to have your child in school on time daily.

In case of absence, please follow the following procedure.

  1. Call the office at 733-8455, ext. 221 when a student is absent.
  2. Calls should be made each morning of an absence. Calls should be made between 7:30- 8:30 a.m.
  3. Be prepared with the student’s room number, a reason for absence, and, if known, expected date of return.
  4. If a student is enrolled in A+, call 733-8455 ext. 240 and leave a message on the recorder.
  5. Homework: If a student is absent two (2) or more days, the parent may request to pick up the student’s homework. Requested homework should be ready for pick-up in the office after 3:00 pm on the second day of absence. Call the office first to make sure that the homework is available for pick-up.
  6. Return to School: If a student is out of school for more than five (5) days, please bring a doctor’s note clearing student to return.
  7. Communicable Diseases: Cases of communicable diseases and pediculosis (also known as ukus or head lice) should be reported immediately.

Chronic absences negatively impact a student’s learning progress. Therefore, students should not remain at home unless they’re ill. If a student is ill, please keep the student at home – especially if they have a fever. Do NOT send a sick student to school. We do have a School Health Aide but not sufficient facilities to take care of ill students. Parents will be called to take an ill student home.



Trips should be planned to coincide with our school’s scheduled breaks. Time away from class can compromise a student’s academic standing. The school administration does not give approvals for trips planned during school time. Teachers are not required to provide homework and/or make-up work for students away on trips.



Parents: If you have a change of status (e.g., name, address, home and/or work phone numbers, cellular phone number, emergency contacts, custody status or employer) during the school year, please call the office at 733-8455. In the event of an emergency, we want to be able to contact someone immediately.



For the safety and educational benefit of the students, we try to minimize classroom interruptions. Please abide by the following rules:

  1. All visitors, including parents, friends, etc. must report to the office and sign in whenever coming on campus, per the DOE’s security and safety policy, and obtain a visitor’s pass. Visitors’ passes need to be visibly worn while on campus.

  2. Visitors and parents who need to visit a classroom should make an appointment to visit the classroom/teacher. DO NOT GO DIRECTLY TO THE CLASSROOM.


  4. While waiting for your child at the end of the school day, quietly wait on the breezeway fronting the playground. When the bell rings, parents may pick up their children at the classroom.

  5. All items that need to go to the classroom during the school day must be dropped off at the office.

  6. Emergency messages or items to be delivered to students or staff must be brought to the office. We will deliver the messages or items to the designated individuals.


Students may be released during school hours only if a parent/guardian notifies the school in advance. The authorized adult must report to the office for a student pass at the time of pick up. Students will not be allowed to leave school alone.


A+ Program
Students whose parents work or are full-time students are eligible to participate in the A+ program. The program begins immediately after school until 5:30 p.m. Applications and program handbooks are available at the office. The A+ telephone number is 733-8455 ext. 240, and an answering machine is available to record messages.

Kahala Community Park

The City and County of Honolulu Parks and Recreation provide various after-school classes and programs at the Kahala Community Park. For information and arrangements, contact the park’s director at 733-7371.

Other Programs

Various types of after school programs are offered on-site in various rooms on the Kahala Elementary School campus. See handouts located in the front office. Arrangements must be made for childcare before class and for pick-up of the student immediately following the end of each class as there is no school supervision provided after school (unless the student is registered with the A+ after school program). Students should report to the office when waiting for parents who are late to pick them up.



The purpose of homework is to provide additional review and practice of skills, to develop independent work habits at home, to develop responsibility, and to involve parents in their child's learning. Homework is an extension or reinforcement of what is being taught in the classroom. Consistent completion of homework is an integral part of a student’s success in class. Students will be responsible for knowing their homework assignments and for taking home the materials necessary for completing their work. All students are provided with a planner to help them record their assignments. We ask that parents provide adequate time and an appropriate place for students to study. Students should be responsible for handing in completed homework on time. Homework may be provided for students who are absent for two or more days.



During the school year, our teachers plan field trips intended to enrich your child’s educational experience. Carefully read the detailed notice that the teacher sends home concerning requirements and preparations for a particular field trip. General DOE guidelines for field trips are:

  1. All fees or monies for field trips must be sent to the teacher seven days prior to the day of the field trip. STUDENTS WHO DO NOT MEET THIS REQUIREMENT MAY NOT BE ABLE TO ACCOMPANY THEIR CLASS ON THE FIELD TRIP AND WILL REMAIN IN SCHOOL.

  2. Written parental permission on the DOE Field Trip Permission Form must be submitted for each field trip.

  3. Medical insurance is recommended but not required.

  4. Students should have a good night’s rest on the night before the field trip. Students

    should also eat a hearty breakfast on the day of the field trip.

  5. Students should wear a Kahala Elementary School t-shirt.

  6. Students must wear covered shoes (no slippers).

  7. Students should arrive at school on time and have the necessary items indicated on the

    DOE Field Trip Permission Form.

  8. Students must report to school for attendance, for assignment of a partner, and to check

    for appropriate attire and supplies. Students must join the class from the onset of the field trip.


If you have any questions or concerns, please send a note to the teacher and make arrangements to have him/her meet or call you. Student progress is communicated at the end of each quarter by a report card and/or parent-teacher conference. Interim notices regarding a teacher’s concerns about a student’s progress may also be sent to parents on an as-needed basis.

Formal parent-teacher conferences will be scheduled in October. Teachers may also ask for a parent-teacher conference at other times of the school year. Parents are encouraged to confer with teachers at any time during the school year. Please honor our teachers’ time by making an appointment to meet with them. Stay informed by reading through all the material that is sent home via Friday folders, including the Kahala Elementary School’s website.



With a student enrollment that exceeds 400 students, approximately 300 vehicles are trying to navigate in and around our campus each morning. We ask drivers to observe the following procedures:

  1. Please drive slowly when approaching the campus.

  2. DO NOT DOUBLE PARK OR DROP OFF STUDENTS FROM THE SECOND LANE. It is illegal, and more importantly, it is extremely dangerous to have children running between moving cars to reach the curb.

  3. If the parent feels that he/she absolutely must accompany the student to the room, please park only in areas that are permissible by law and are not reserved for our faculty and staff. Aside from the many side streets surrounding Kahala Elementary School, drivers may park in the following locations: rear parking lot: entrance located on Pahoa Avenue, park only in stalls closest to the tennis courts. DO NOT PARK in “STAFF” stalls. Drive VERY carefully through the parking lot, as there may be students walking through the parking lot. Pahoa Avenue and Kilauea Avenue, the two streets that border Kahala Elementary School, allow some parking during school drop-off and pick-up times.

  4. Do not park in the following areas:
    a. Kilauea Avenue-Administration parking lot.
    b. “Passenger Loading Zones.” These areas are for drop-offs and pick-ups only. c. Along curbing designated for the school bus for special needs students.
    d. Red curbs or the bus stop.

  5. Do not block driveways.

  6. Remember to observe the Passenger and Child Restraint laws for the City and County of Honolulu. A Honolulu Police Department task force is often dispatched to monitor our parents’ compliance.


Kahala Elementary School offers nourishing and well-balanced breakfasts and lunches daily.  We participate in the Federal School Lunch Program, which offers free or reduced priced breakfast and lunch for students who meet the federal criteria. Applications will be distributed to each student at the beginning of each year, and you may apply online. See our school website for the link.


Breakfast is served daily from 7:20-7:50 a.m. in the school cafeteria. The cost is $1.10 for students and $2.40 for adults. Parents are invited to eat breakfast with students in the cafeteria. We have a cashless system, so parents will need to purchase meal tickets in the office prior to getting in line in the cafeteria. Please be aware that our school lunch program is a federal program and therefore is monitored very closely. Student meals are subsidized and cannot be shared with parents or a student’s siblings. Students must leave the cafeteria in enough time to start school on time.


Lunch with milk is $2.50 and milk (1/2 pint) is 60 cents. If a child wants an extra entrée the cost is $2.00.


All students should eat either the school lunch or a home lunch. Student lunches cost $2.50. Students who bring home lunches must eat with their classmates in the cafeteria. Milk may be purchased for 60 cents. No caffeine type drinks (soda, ice tea) or candy is allowed to be a part of a student’s lunch. Here are guidelines for acceptable snacks and beverages.


No candy (if sugar is the first ingredient – it is candy) No artificial trans fats
Calories <= 200
Sodium <= 200 mg

Fat <= 8g
Saturated fat <= 2 g Sugar <= 8 mg Fiber >= 2 mg


Milk Substitutions

If a student is allergic to milk, please provide the school with a doctor’s statement. The doctor’s statement should be submitted to the student’s teacher who will alert our school food service manager. A student who is allergic to milk will not be required to take milk. Per DOE policy, no substitute drink will be provided; however, a student may have water.


Meal Tracker Account

Please deposit cash/check into your Meal Tracker account. Drop box and envelopes are located in the school office. Please make checks payable to Kahala Elementary School. Cash is not accepted on the line. If a student loses their I.D., the school will provide a new one with a new PIN.


Please be sure to have adequate funds available in your child’s account so that it does not go into deficit. Reminders may be sent home, however, we ask that you monitor your child’s account. If a student’s meal tracker account has a negative balance, parents will be contacted and will be asked to provide home lunch for their child until additional funds are deposited into student’s account. Meal prices are subject to change.

The following information is provided to help you plan accordingly.


Cost for Meals per Week:

Breakfast and Lunch = $16.75
Lunch only = $12.50
Breakfast and Lunch (reduced paying students) = $3.50 Lunch only (reduced paying students) = $2.00

Meal Price List:

Student Breakfast $1.10

Student Lunch $2.50
Additional student breakfast  $2.40 

Additional student lunch $5.50

Adult Breakfast $2.40 
Additional student entree  $2.00

Milk 60 cents 
Adult Lunch $5.50


“This institution is an equal opportunity provider and employer.”



Personal invitations to parties or events should be distributed outside the classrooms. Delivery of special occasion gifts such as balloons or bouquets to students is not allowed. If you wish to celebrate your child’s birthday at school, please consider sharing non-food item such as pencils, erasers, stickers, small notepads, crayons, bookmarks, etc. No cupcakes, candy, or other sweets are allowed. Acceptable food items include fruits, vegetables, cheese, tea-size sandwiches (no peanut butter please), fat-free popcorn, graham crackers, and other items that meet the Snacks and Beverages Guidelines (see above).




Please do not send your child to school if he/she is not feeling well or shows symptoms of illness. If your child is injured or becomes ill at school, the School Health Aide will notify you by phone. Be sure that all information on your Emergency Card is accurate and up to date (employment, residence, telephone numbers, and emergency contacts). If you are called to pick up a sick child, please make every effort to come as soon as possible.



In general, school personnel are not authorized to administer any medication to students. However, in special cases, and with proper authorization from the doctor and Department of Health’s (DOH) Public Health Nurse, medication can be administered by the school health aide. The DOH’s Public Health Nurse oversees all school health aides. When a student needs to take prescribed medication during regular school hours, a request must be made using form SH-36, “Request for Administration/Storage of Medication in School.” This form is available at some doctors’ offices and in our health room.

Parents of children who experience unusual reactions (e.g., bee sting allergy), which may require emergency medication (i.e. Epi-Pen), must develop an emergency plan of action with the school.



When a Kahala Elementary School student transfers to another school during the school year, a parent or guardian must inform the office, in writing, at least 72 hours prior to the student’s last day. This written notification is necessary to authorize the student’s release from the school and prepare the necessary paperwork for your child’s enrollment at his/her new school. Prior to the student’s departure, all textbooks and library books and materials must be returned, and any financial obligations must be cleared.



To prevent loss, label all of your child's belongings. Money, jewelry, keys, glasses, and other costly and/or important articles should be turned in to the office. All other lost and found items should be brought to and claimed from the Lost and Found boxes in the cafeteria. The honor system is employed when claiming items from the Lost and Found boxes in the cafeteria. If your child comes home with something that is not his/her property, check with his/her teacher.



Teachers, staff, and administrators will confiscate contraband and contact parents. Chapter 19 and its list of contraband will be enforced as well. Contraband may include combustibles such as matches, lighters, firecrackers, fireworks, or poppers. Toys, especially stink bombs, toy guns, slingshots, or rubber band guns are considered contraband. Electronic cigarettes, laser pointers, and handheld gaming devices are not allowed. Police will be called if weapons or illicit drugs are brought to school.



Clothing and jewelry that promote the use of drugs or alcohol, depict violence, abusive or gang type behavior, or contain pictures or designs of a sexual nature should not be worn. Strapless blouses or halter tops are not allowed. Girls should wear appropriate undergarments if necessary. Parents will be contacted to supply a change of clothing if their child dresses inappropriately. Makeup is not appropriate for school-aged children and is not allowed.


Textbook Policy
Textbooks are to remain free of any marking and should be covered to protect them from being soiled. All textbooks should be returned at the end of the school year, or when a student is released from the school.

Books & Materials Policy

Books and/or materials, which are borrowed from the library, shall be returned or renewed by the due date. A student will not be able to borrow additional books or materials until books are returned.

Lost or Damaged Textbooks, Books, and Materials

Charges – A student will be charged for textbooks, books, or materials, which are lost or damaged. The original copy of the bill is issued to the student. A bill is also sent to the student’s parents at the end of the quarter, and at the end of the year if the payment has not been received, or textbooks, books and/or materials have not been returned. Library obligations follow students throughout the DOE public school systems.

Refunds – A student who returns textbooks, books, and/or materials for which the student previously paid a charge must bring the textbooks, books, and/or materials to the office for a refund.


Digital Devices Usage

Our school provides access to digital devices (including laptop computers, tablets, cameras, etc.) for use in enhancing and promoting a technological learning environment. These devices are used for educational purposes only, and students are expected to treat these devices with extreme care and caution. Students must immediately report any malfunction, damage, or loss to their teacher. Students and their parents/guardians will be held liable for any financial losses incurred from user-inflicted damages.

Students are highly discouraged from bringing personal digital devices (phones, tablets, computers, video games, etc.) to school. Personal digital devices may only be used before or after the school day, during recess, or when a teacher specifically grants permission. During class, electronic devices must be turned off or silenced and stored so that it does not interrupt learning. If a device becomes a distraction, causes problems or disruptions, or is used outside of authorized times, it may be confiscated
Confiscated devices can be claimed at the end the school day from the school office.

Non-Hawaii Department of Education electronic items will not be allowed to access the school’s wireless network.



The PTO is a non-profit organization with membership open to all parents, administration, faculty, and staff of Kahala Elementary School. The primary goal of the PTO is to improve the quality of our students’ education through parent volunteers and fundraising. Parents who are interested in assisting the school should contact the PTO officers or the office.



The purpose of the Kahala School Community Council (SCC) is to provide a forum for the school’s stakeholders: administrator, teachers, school staff, parents, students and community members, for exchanging ideas about how to improve student achievement.

This group of people is elected by their peers to advise the principal on specific matters that affect student achievement and school improvement. Their primary role is to participate in the process that ensures that the needs of all students are specifically addressed in the overall education plan for the school.

The SCC Council holds regular meetings. The meeting dates and times are published on our school website, the DOE’s School Documents Online website, and posted on the outdoor bulletin boards. Two community meetings are held each year.



Student Council

The Student Council helps students develop leadership and human relation skills, while problem-solving in a democratic setting. Each class from grades 3 to 5 elects one representative and one alternate to represent them at the monthly Student Council meetings. A teacher generally serves as the advisor.

Library Service Club

Students in grades four and five are eligible to join the Library Service Club. Recruitment of new members is held during late spring. Members of the Library Service Club assist adults and other students in using the library, perform clerical work, and shelve books at least two times during the week during recesses. The benefit of joining the Library Service Club is that the students become knowledgeable as to the location of information or subjects within a library system. The librarian is the club advisor.

Student School Services

Fourth and fifth-grade students provide school services by serving as cafeteria helpers. The students serve on a rotational basis

Office Club

Fourth and fifth-grade students are eligible to join the Office Club. Members of the Office Club volunteer throughout the week from 7:30 a.m. – 7:55 a.m. in the office and during recess. The members collate, count, and stamp distributed materials, deliver messages or items to classrooms, and a variety of other duties. The Administrator and Office staff considers the members their “helping hands.”


Comprehensive Student Support System (CSSS)

CSSS is the DOE’s umbrella to ensure the delivery of a continuum of supports and services that provide the social, emotional, and physical environments to help all students learn and meet the Common Core State Standards. CSSS connects students and their families to a system of supportive relationships and services, which may vary in intensity, to address the individual strengths and needs of students.

Counseling Program

The school counselor works with students, teachers, administrators, parents, and other agencies to provide the best possible educational environment for students. School counselors are responsible for helping students make satisfactory academic, social, and emotional adjustments in school by coordinating and implementing the school’s counseling and guidance program. School counselors supplement the counseling and guidance of teachers.


Chapter 19 addresses student misconduct, discipline, and the reporting of offenses. Copies are generally distributed when children are in kindergarten and should be kept for your child’s entire tenure in our public school system.


The rules and policies implemented here at Kahala Elementary School are based upon the Board of Education’s Student Code of Conduct.

1. Regular Attendance: A student is expected to attend school regularly.
2. Punctuality: A student is expected to attend school on time
3. Work Habits: A student is expected to prepare for and participate in each class to meet

performance standards, have the necessary class materials, complete class work, and

homework accurately and on time, and prepare for quizzes, tests, and examinations.
4. Respect for Self and Others: A student is expected, to be honest, behave with dignity, and

treat others with respect and courtesy. A student’s behavior should not interfere with the rights of others. A student should use appropriate language, actions, and attire. A student should not harass others verbally or physically. A student is expected to come to school free from the influence of tobacco products, alcohol, and drugs. A student is expected not to use or possess such substances.

5. Respect for Authority: A student is expected to comply with all school rules, obey all laws, and respond in a respectful manner to all adults while under the jurisdiction of the school and while participating in school sponsored activities.

6. Respect for Property: A student is expected to treat all property belonging to the school and to others with care.

7. Freedom from Fear: A student is expected to contribute to a safe school environment, which is free from fear. Acts of violence, weapons, and contraband are never acceptable.